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Photo Forum / General Photo Topics / General Topics / October 2008

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EXIF data for press submission

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(used to be) Fat Sam - 05 Oct 2008 15:17 GMT
Hi,
I have a few photos here which may be of interest to my local paper, and I'm
going to email them over to their photo editor.

What should I consider when preparing the photos for submission?
Is there anything specific I need to add to the EXIF data that's generally
required by photo editors?

Thanks for all help.
Blinky the Shark - 05 Oct 2008 17:38 GMT
> Hi,
> I have a few photos here which may be of interest to my local paper, and I'm
[quoted text clipped - 3 lines]
> Is there anything specific I need to add to the EXIF data that's generally
> required by photo editors?

I dunno about required, but wouldn't that be IPCT data?

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Alan Browne - 05 Oct 2008 20:47 GMT
> Hi,
> I have a few photos here which may be of interest to my local paper, and I'm
[quoted text clipped - 3 lines]
> Is there anything specific I need to add to the EXIF data that's generally
> required by photo editors?

As Blinky says, it's the added IPTC data.  When I open that in
Photoshop, it is pretty self-explanatory.

Further reading:

http://www.iptc.org/cms/site/index.html;jsessionid=alsNF1yRmRKc?channel=CH0089
&
http://www.iptc.org/std/photometadata/0.0/documentation/IPTC-PhotoMetadataWhiteP
aper2007_11.pdf


http://en.wikipedia.org/wiki/IPTC_Information_Interchange_Model

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(used to be) Fat Sam - 05 Oct 2008 21:13 GMT
>> Hi,
>> I have a few photos here which may be of interest to my local paper,
[quoted text clipped - 14 lines]
>
> http://en.wikipedia.org/wiki/IPTC_Information_Interchange_Model

Cheers guys.
I have ACDSee and upon checking, it allows me to batch set the IPTC data,
along with lots of other stuff.
I'll get right onto that.
Robert Coe - 08 Oct 2008 00:06 GMT
On Sun, 5 Oct 2008 15:19:50 +0100, "\(used to be\) Fat Sam"
<samandjanet@knox.orangehome.co.uk> wrote:
: Hi,
: I have a few photos here which may be of interest to my local paper, and I'm
[quoted text clipped - 5 lines]
:
: Thanks for all help.

You might want to consider adding a copyright notice.

Bob
Joel - 08 Oct 2008 02:22 GMT
> On Sun, 5 Oct 2008 15:19:50 +0100, "\(used to be\) Fat Sam"
> <samandjanet@knox.orangehome.co.uk> wrote:
[quoted text clipped - 9 lines]
>
> You might want to consider adding a copyright notice.

    Me? I think I would save the time and energy on something else instead of
messing around with the XRIF which usually won't serve anything.

    IOW, if someone plans to steal yours then they don't care what you may
enter in the XRIF, or if you can enter then someone or there would be a util
to remove it.

    So, I have many thousands of photos on my web page, but only less than a
dozen photo I put a big @ on the photo (because they are 100% privated other
people can view but printing is off limit).  Of course I have thousands of
photos in privated folder protected with Password only specific people or
whomever they choose to share the password's.

> Bob
(used to be) Fat Sam - 08 Oct 2008 18:59 GMT
> On Sun, 5 Oct 2008 15:19:50 +0100, "\(used to be\) Fat Sam"
> <samandjanet@knox.orangehome.co.uk> wrote:
[quoted text clipped - 11 lines]
>
> Bob

Duly noted and done, thanks :-)
Pat - 09 Oct 2008 14:04 GMT
On Oct 8, 2:01 pm, "\(used to be\) Fat Sam"
<samandja...@knox.orangehome.co.uk> wrote:
> > On Sun, 5 Oct 2008 15:19:50 +0100, "\(used to be\) Fat Sam"
> > <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 13 lines]
>
> Duly noted and done, thanks :-)

You probably don't want to do that.  Sorry.  But if you tell the paper
you are copyrighting the picture, they won't touch it.

In the US, everything is copyrighted anyway as soon as you take the
picture.  I don't know about the UK.  But if you expressly tell them
it's copyrighted, then you're going to have to have sort sort of
written agreement with the paper for them to use it.  They will want
unlimited rights and reprint rights, so why bother.

If someone uses it -- post publication, first off, your notice won't
matter and second off, the paper will fight it if it's worth fighting
(and you already gave your publication rights to the paper so you
won't get anything out of it anyway).

Newspapers aren't going to use un-attributed photos or things they
"steal".  Don't worry too much about that.

I bigger issue might be permissioning.  For news in the US, you don't
need any permissions but for other uses you do.  So if you are
reselling, you'll probably need to keep track of releases (which is a
PITA).
Robert Coe - 10 Oct 2008 03:15 GMT
: On Oct 8, 2:01 pm, "\(used to be\) Fat Sam"
: <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 37 lines]
: reselling, you'll probably need to keep track of releases (which is a
: PITA).

If Pat isn't a lawyer (and maybe even if he is), I suggest that you ignore
every word of that rant.

Bob
Peter - 10 Oct 2008 04:23 GMT
> If Pat isn't a lawyer (and maybe even if he is), I suggest that you ignore
> every word of that rant.

I respectfully submit that very little of the legal and business advice
given here, including mine, should be ignored or followed slavishly.*
Simply consider and evaluate it for your situation. One of the nice things
about this group is its geographical and cultural diversity. That diversity
makes it difficult to analyze legalities and business situations.

*Tony, is it OK if I use that term here?
Signature

Peter

tony cooper - 10 Oct 2008 05:24 GMT
>> If Pat isn't a lawyer (and maybe even if he is), I suggest that you ignore
>> every word of that rant.
[quoted text clipped - 6 lines]
>
>*Tony, is it OK if I use that term here?

Sure, but personally, I'd omit the word.  Not that it's incorrectly
used, but stating that any advice on legal matters by a non-lawyer
should be ignored should be sufficient.

Although, it is appropriate for a non-lawyer to suggest that there's a
possible legal aspect to be considered.  Sort of a "heads-up".  

Signature

Tony Cooper - Orlando, Florida

Robert Coe - 10 Oct 2008 03:21 GMT
On Wed, 8 Oct 2008 19:01:14 +0100, "\(used to be\) Fat Sam"
<samandjanet@knox.orangehome.co.uk> wrote:
: > On Sun, 5 Oct 2008 15:19:50 +0100, "\(used to be\) Fat Sam"
: > <samandjanet@knox.orangehome.co.uk> wrote:
[quoted text clipped - 13 lines]
:
: Duly noted and done, thanks :-)

You're welcome.  ;^)

And this morning, reading up on the features of my new 50D, I see that it
allows you to enter a copyright notice to be included in the EXIF data.
(Actually, it's mentioned only in passing in the 50D Users' Guide, but you'll
find it in the latest version of the EOS Utility.)

Bob
Joel - 10 Oct 2008 04:32 GMT
> On Wed, 8 Oct 2008 19:01:14 +0100, "\(used to be\) Fat Sam"
> <samandjanet@knox.orangehome.co.uk> wrote:
[quoted text clipped - 24 lines]
>
> Bob

    I don't care to check newer digital camera and especially DSLR, but nearly
a decade ago I knew the old P&S Olympus camera already had the option.

    And I believe many software also have the option as well, but I never care
about this so don't use to remember (or to confirm 100%).
Cats - 08 Oct 2008 08:46 GMT
On Oct 5, 3:19 pm, "\(used to be\) Fat Sam"
<samandja...@knox.orangehome.co.uk> wrote:
> Hi,
> I have a few photos here which may be of interest to my local paper, and I'm
[quoted text clipped - 5 lines]
>
> Thanks for all help.

The answer might depend on your local paper.  Have you asked them?
(used to be) Fat Sam - 08 Oct 2008 18:59 GMT
> On Oct 5, 3:19 pm, "\(used to be\) Fat Sam"
> <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 9 lines]
>
> The answer might depend on your local paper.  Have you asked them?

I did email them, but no reply as yet. Will give them a ring in the morning
to see what they suggest.
Pat - 08 Oct 2008 14:02 GMT
On Oct 5, 10:19 am, "\(used to be\) Fat Sam"
<samandja...@knox.orangehome.co.uk> wrote:
> Hi,
> I have a few photos here which may be of interest to my local paper, and I'm
[quoted text clipped - 5 lines]
>
> Thanks for all help.

I've only occasionally done work for "big city" papers but I do a lot
for smaller papers.  The smaller papers don't have a "photo editor",
so there you go.

In general, the only rule is "don't manipulate the image".  Send it to
them in jpg as it comes out of the camera.  The bigger the paper, the
more rules they have as to what manipulation is allowed.  Also, you
don't know the size and shape of their hole so you really can't crop
it.  You also don't know how their press runs, so you can't adjust
color or density -- heck, they can't even tell that day-to-day
sometimes.
(used to be) Fat Sam - 08 Oct 2008 19:05 GMT
> On Oct 5, 10:19 am, "\(used to be\) Fat Sam"
> <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 11 lines]
> for smaller papers.  The smaller papers don't have a "photo editor",
> so there you go.

Yeah, this is a small local paper.
http://www.lynnnews.co.uk/
I checked on their contacts page, and they do have an address for a photo
editor, so that's where I emailed the images.
Never got a response, but for all I know, that could be perfectly normal.

> In general, the only rule is "don't manipulate the image".  Send it to
> them in jpg as it comes out of the camera.  The bigger the paper, the
[quoted text clipped - 3 lines]
> color or density -- heck, they can't even tell that day-to-day
> sometimes.

Ah, I did crop them a little to come in closer to the action. Perhaps that
wasn't such a good idea.
But on the whole, they're exactly as they came out of the camera.
Pat - 09 Oct 2008 13:58 GMT
On Oct 8, 2:05 pm, "\(used to be\) Fat Sam"
<samandja...@knox.orangehome.co.uk> wrote:
> > On Oct 5, 10:19 am, "\(used to be\) Fat Sam"
> > <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 28 lines]
> wasn't such a good idea.
> But on the whole, they're exactly as they came out of the camera.

Most small papers are starved for photos.  Go talk to the person in
charge.  There might be a copyright or permissioning issue -- or it
might be too stale or go against policy.  But go talk to the editor
and see what he/she has to say.

If it's a sports picture, go talk to the sports editor.  Normally
sports pictures don't go through the photo editor because they are
editorial.  Sports normally run their own shop.

Our small, local paper will publish anything.  Sports and sports
pictures sells papers for them.  Our larger regional paper is from the
next county over.  They won't publish anything below "varsity" level
(upper level of high school).  But if you have a nice picture of
little kids, they'll take it and run it in their "community" section
as as a community feature but not sports.  For our county (they are in
the next county over), they won't even publish varsity unless it's a
big game in a popular sport.  The big paper in the area won't publish
anything except big-school, big-game pictures.  They don't run run-of-
the-mill sports photos.  So you sort of have to know their policies
(and deadlines).

Now, having said all of that, there are exceptions.  My kid was
playing in a lacrosse game when he was 12.  The local paper wasn't
there and probably wouldn't have run a picture of the game (it was an
away game).  However, the New York Times sent a reporter AND
photographer a couple of hundred miles to cover the game.  So there
you go --you can never tell.  The Times covered it as a story on the
rise of lacrosse on Indian Reservations since lacrosse is a
traditional game among the Iroquois and the game was in a league that
consisted of the tribes of the Iroquois Confederation.  Regular
lacrosse would not have been covered but because they were Indian
teams, it was sort of different (to those folks living in New York
City).

So go talk to your paper.  Good luck.
Robert Coe - 11 Oct 2008 14:55 GMT
: On Oct 5, 10:19 am, "\(used to be\) Fat Sam"
: <samandja...@knox.orangehome.co.uk> wrote:
[quoted text clipped - 19 lines]
: color or density -- heck, they can't even tell that day-to-day
: sometimes.

The distinction between an image that has been manipulated and one that hasn't
seems pretty blurry these days. When you shoot in RAW mode (as many of us now
do), decisions about density, color value. etc. that could have been made on
the camera get delayed to post-processing. Does setting the white balance
before you take the picture (when you don't know what it should be) or
afterwards (when you do) affect whether the picture has been manipulated?

Bob
 
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